Fleet Management Administrator

Job Purpose

To manage the Fleet Administration for all company vehicles to ensure all vehicles are safe, road worthy and legal whilst being the first point of contact for all fleet related queries.



  • Maintain effective fleet administration information, records, and systems in line with company requirements and procedures.
  • Assist with arrangements for new starters and leavers of the business.
  • Main contact with fleet suppliers: hiring, off hire, servicing, MOT, repairs, all billing.
  • Raise all purchase orders required to support the fleet.
  • Liaise internally to manage fleet requirements & report H&S issues
  • Monitor vehicles service schedules and MOT dates, booking in when required.
  • Main contact for fleet insurer for policy changes and incident management.
  • Manage driver database – licence checks, e-learning.
  • Point of contact for reporting defects, accidents, and fleet queries.
  • Ordering and administration of fuel cards.
  • Internal reporting as required for all fleet related issues and actions.
  • Monitor and investigate fleet fines taking and recommending appropriate action.
  • Manage all Toll and Congestion charge accounts, making payments as required.
  • All other general administrative tasks relating to fleet.
  • Other tasks as and when required.


Role Requirements


  • Previous experience in a Fleet related role
  • Strong administration skills
  • Ability to prioritise and multitask a varied workload.
  • Excellent customer service and a confident communicator
  • Willingness to develop into the role and take control of Fleet processes.
  • IT literate including Microsoft packages – Word, Excel, and Outlook
  • Confident in navigating multiple systems/databases.
  • Company: Energise Energy Solutions
  • Location: Doncaster
  • Job details: Full-Time
  • Salary: £20k - £25k DOE